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March 2017

February 23, 2017

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SPENA Board Meeting

Meeting Minutes

February 23, 2017



Board Members Present Julie Helwig, President; Kathryn Warren, Vice President; Michelle Stellmaker, Acting Secretary; Kenda North, Past President; Cheryl Freydberg, Social; Ellie Hajek, Membership & OOCCL; Bryon Adinoff, North Oak Cliff Greenspace; Michelle Touchet


Action Items Summary:

Action Responsible Due Date
Financials: Increase paid memberships via directory distribution all ongoing
Financials: Tweak membership application Ellie before March 6
Financials: Ask Green Space about water fountains Bryon next Green Space mtg
Financials: Ask city about fountains Ellie ASAP
Directory: Print out 250 membership applications Michelle March 6
Social: Place signs RE: neighborhood event Kenda March 2
Social:  Provide Cheese and Chutney platter Cheryl, Kenda March 3 (FF)
Social: Ask Mike & Saul if they can host another month Cheryl By March 21
By-Laws: Create draft version of current by-laws Julie March 21


Opening:  The meeting was called to order at 7:00 pm.  Michelle Stellmaker will be acting as the Secretary for this Board meeting. The meeting was conducted in-person at the Helwig residence, 1826 Marydale.


Financials: (Michelle S.)

  • Brian VanderMolen has been taken off the SPENA Savings Account.
  • Michelle Stellmaker will be responsible for going to the bank to conduct business.
  • Membership-currently at 37 paid memberships; lower than this point last year; membership party was lightly attended this year
  • Confirmed sidewalk and pet waste stations reimbursement from OOCCL (Grant)
  • Still no word on the status of the water fountains
  • Will provide membership applications (half-sheet format) with delivered directories
  • Action Item: Ellie will tweak the membership application
  • Action Item: Increase paid memberships (via directory distribution)
  • Action Item: Bryan will ask about water fountains at next Green Space meeting
  • Action Item: Ellie will ask the city about water fountains



  • 24 of the directories have been printed; the rest of the directories will be printed by Monday (2.27)
  • Cheryl will be out of town, so we’ll distribute the directories the week of March 6
  • Volunteers to deliver: Pittengers (Old Orchard); Nicholsons; Rybarski
  • Action Item: Michelle to print out 250 membership applications to go with the directory distribution


Dash for the Beads: (Julie)

  • Need volunteers to staff our water station at the corner of Colorado and Plymouth
  • Dash will provide Gatorade; Rob Lee will provide tables; Michelle Touchet will provide large igloo beverage dispenser


Social: (Cheryl)

  • First Fridays are experiencing lower attendance (may be due to new families with young children?)
  • Focusing on more ‘family’ events to include more neighbors
  • March First Friday (March 3); Host: Meredith Petree (Marydale)
  • April Events

o       Garage sale-promote via Facebook, Constant Contact; remind individuals they must be permitted (free online application:

o       Corner Crawl-JC & Rhea Allen and Melissa & Tom Jordan and other house?; details TBD

o       Easter Egg Hunt (Toddler Park, April 16, 9:00); Kathryn to coordinate candy and eggs (donations accepted at 2037 Mayflower)

o       It’s My Park Day April 22

  • May Events

o       Block Party (Date pending)

▪        Lucky Pierres to perform (Pittengers, Old Orchard)

▪        Hire Mr. Hamburger at $11 per person (all inclusive – burgers, condiments, sides)

▪        SPENA to cover $6, Neighbor to pay $5 per person (Still to be confirmed)

▪        Possibly ask a select group to bring desserts

▪        Mike and Saul have volunteered to host First Friday in May,

  • Action Item: Place signs RE: neighborhood event week of Feb 27
  • Action Item: Cheryl and Kenda to provide Cheese and Chutney platter for First Friday. Michelle S, Ellie and Julie will chip in something as well.


By-Laws (Julie)

  • Need an electronic ‘working document’ of current by-laws so we can rearrange/edit
  • Action Item: Julie to working on Draft version of current by-laws. Michelle offered to see if PDF can be converted.


OOCL Rep: (Ellie)

  • Need to recruit a SPENA neighbor to join OOCCL to report and vote SPENA’s interests
  • Position is manageable, clearly defined
  • OOCCL is a well-established organization with many participating interested parties


Conservation District Update (Kenda and Michelle)

  • Petitions have been acquired for each homeowner/household
  • 53% of listed owners must sign their purple petition forms in order to move forward with any discussions with The City
  • Purple petition forms were discussed with and given to present board members

New Topics:

  • OOCCL grant application for this year (Ellie); potential partners include: Stevens Park Elem, Kahn Elem, or Lida Hooe Elem; additional partner would help leverage money and make bigger contribution to the community
  • Green Space (Bryon)- Will a donation to this group be on the budget again this year? Answer: Depends on the number of paid members we get; If so, we will give donation during the Green Space Golf Tournament (SPENA sponsor flag on the course)


Closing:   The meeting was adjourned at 8:45 pm


Next Meeting:  Tuesday, March 21, 7:00 pm



January 17, 2017

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January 17, 2017

SPENA Board Meeting Minutes

Location: Helwig House – 1826 Marydale

Attendees:          Kenda North, Past President

                              Julie Helwig, President

                              Kathryn Warren, Vice President

                              Michelle Stellmaker, Secretary

                              Ellie Hajek, OOCCL Rep & Membership

                              Bryon Adinoff, Greenspace

       I.          Financials

a.      Sidewalk reimbursements – Ellie said Michelle’s spreadsheet is sufficient. Michelle will send to OOCCL.

b.      Savings account access – Still pending

c.      Milner Family donation – $200 from SPENA to Fundme page approved.  Michelle will go online & pay.  We will have a bowl for additional donations at the Membership Party.

d.      Nothing on the water fountain front.

      II.          Logo

a.      Facebook – Logo changed

b.      Website – Logo changed. Background changed to white as JH didn’t like the orange. The website still needs work but much better.

    III.          Membership Party

a.      Invitations door to door – People have their street assignments

b.      Square payment ability will be at the party – Kenda will mention in Constant Contact

c.      Website payment encouragement – Kenda will mention in Constant Contact

d.      Food – Desserts or apps will be contributed from the Board as well as neighbors. Ellie thought Cheryl had secured food donations from Bolsa Mercado. JH will confirm with Cheryl.  

1.      Nametags – Julie

2.      Wine & Beer – Michelle

3.      Nominating Committee announcement at the party – Wilson will present the Board

4.      Membership Table – Sign -up sheet complete.

5.      Bartender duties? Cheryl do we need a bartender/have a bartender?

6.      First Friday sign-up sheet

7.      Signature drink?

    IV.          Spam

a.      Sent a note to Dreamhost – they do not see that we got hacked. Ged was the only one with this concern. The rest of the Board does not believe they are getting spam.

b.      JH can’t figure out how to log in to webmail. JH will figure out at some point. Not urgent.

     V.          Directory

a.      Kenda is plugging away

b.      Directory will be passed out door to door.  We are not giving them out at the party.


Next Board meeting Tuesday Feb 21st.