January 9, 2018

Minutes

SPENA

January 9, 2018

Attendees: Kathryn Warren, Acting President Kenda North, Past President, Communications; Bryon Adinoff, Greenspace Representative; Michelle Stellmaker, Treasurer and Acting Secretary; Ellie Hajek, Membership; Carole Somers-Clark, Heritage Oak Cliff Representative; Carol Rybarski, New Neighbor Baskets; Christine Kulstad; Michelle Touchet, Minutes

1. Membership party
   1. Date: January 20
   2. Disseminate invitations (in person in mailboxes)
      1. Michelle-North Colorado
      2. Carol-South Colorado

• Michelle-Old Orchard

1. Bryon-Marydale
2. Ellie-Marydale
3. Kathryn-Mayflower

• Christine-N Oak Cliff
• Carole-Plymouth

1. Food & Drink
   1. Social chair solicits from neighborhood businesses
   2. Invite asks for dessert/appetizer
2. Membership Table (takes money/slides cards)
3. 9:00 ish Kathryn to announce new incoming board members
   1. Kathryn-President
   2. Christine & Erik Kulstad–Co-VP

• Treasurer-Michelle Stellmaker is outgoing and incoming will be Alisha Senour
  1. Paypal account
  2. Post office box
  3. 990 form-annual tax form
  4. be on the bank account and as acting secretary

1. Carol Rybarski- Social Committee
2. Social-Carol taking over for Cheryl (will support Carol as needed until we get a co-chair)
   1. Kathryn has a neighbor that is potentially the co-chair
   2. Block Party is the most high maintenance
3. Board Position Elections
   1. Kenda North to send out email with “ballot” for new board members (no response = agreement/yes vote)
   2. Bryon will be leaving in June 2018
   3. Nominated Cheryl Freydberg to take his place as Greenspace liaision/contact
      1. Short written statement may be incorporated in minutes if board meeting attendance not possible
   4. New Board Meeting Time and Day
      1. Move to Second Tuesday of the month (from the third Tuesday)
      2. Discussed and agreed to this move
   5. Kathryn asked about attorney to talk to regarding insurance, Ellie to follow up with her with a name
   6. Treasurer’s Report-no report
      1. Paypal account
      2. Ellie has invoices for the Steven’s Park Elementary outdoor project with get them to Michelle Stellamaker prior to January 20, 2018.
   7. Kenda North mentioned we need to work on full disclosure with our neighbors to keep an open communication. Constant Contact and good faith should take care of this. Discussed putting more events in Constant Contact.
   8. Change membership notification to only go to Membership and President
   9. Change form to have new vs renewal of membership
   10. Greenspace Report-Golf Tournament; Art piece to be in medians, specifics to given after next meeting; piece on Kessler Pkwy to be given landscaping; $35,000 fancy clock at the golf course.
   11. Heritage Oak Cliff (Carole)-thank you notes from SP Elem event; medallion to be placed on site; Need to get pictures from this event for the SPENA FB; will scan thank you notes in to FB; January 24 @ Turner House “Oak Cliff Live” The History of Coombs Creek (jpeg of flier to Kenda for Constant Contact); to Host a gathering of Presidents and VPs from Heritage neighborhood associations (TBD)