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August 14, 2018

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Attendees: Kathryn Warren, President; Eric Kulstad, Vice Presidents; Alisha Senour, Treasurer; Michelle Touchet, Secretary; Carol Rybarski, Social Chair; Carole Somers-Clark, Heritage Oak Cliff (HOC) Rep; Cheryl Freydberg, Greenspace Rep; Kenda North, Past President; Ellie Hajek, Membership Chair

  1. Treasurer’s Report, Senour
    1. Cash on hand: just under $6k
    2. We’re eating into savings and waiting for grants to come in
      1. Block party ($500)
      2. sidewalk
    3. 4 checks for sidewalks have cleared, missing one check
    4. Dues increase to $50
  2. Membership Report, Senour/Hajek
    1. Total: 74 members
    2. Directory/Constant Contact data merge
      1. Ask Sloan to “clean” up the duplicates
      2. How do we deal with deletions?
        1. Neighbors can unsubscribe
        2. Kenda (or other) can delete neighbors who have died
      3. New Neighbors-9 in 2018 so far
      4. New Membership Brunch
        1. Date: October 14, 2018, 11:00 – 1:00 pm
        2. Location: Cheryl Aukeman Freydberg’s Home, 1915 W Colorado
  • Kenda to print invitations
  1. Cheryl will reach out for donations closer to the event
  • Social Chair Report, Rybarski
    1. Next First Friday
      1. September 7, 2018
      2. Michelle & Kassie’s, 1909 Old Orchard Dr
    2. SPENA PROMOTIONS FOR CONSIDERATION
      1. Questionnaire (Warren & Kulstad)
        1. How have you participated in SPENA events?
        2. What else would you like for us to do?
      2. Provide “invoice” to serve as a paper reminder to join SPENA (Senour)
        1. Combine with membership party invitation
        2. Different card stock and/or shape than invitation
      3. Signs in yards of those who are having sidewalks repaired (Hajek)
    3. GreenSpace Report, Freydberg
      1. East Kessler Island-Combs Creek Trail, art piece installed
      2. Golf tournament: October 8, 2018
      3. Improved website
    4. Heritage Oak Cliff, Somers-Clark
      1. Home Tour Reveal at Bishop Arts Theater, September 10, 6:30
      2. Home Tour October 20-21, noon – 6:00 pm

The next meeting will be held at the home of Carol Rybarski (1935 Colorado) on September 11 @ 7:00 pm.

Respectfully submitted, Michelle Touchet.

June 20, 2018

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Minutes
SPENA
June 20, 2018

Attendees: Kathryn Warren, President; Alisha Senour, Treasurer; Ellie Hajek, Membership; Carole Somers-Clark, Heritage Oak Cliff Representative; Carol Rybarski, New Neighbor Baskets, Social char; Christine Kulstad Vice-President; June 20, 2018

1. Treasurer’s Report
a. $7819.34- cash on hand, expenses went up since the last report because of the block party. Next year, grant for $500 from HOC will help defray costs.
b. Increase in homeowners who have paid dues (up to 71)
c. Will spend $618 on sidewalks
d. Only other large expense this year is about $1000 for Halloween
e. Should end up neutral at the end of the year (no net change in amount in savings)
f. Plan to raise dues to $50 next year
2. Social-
a. Need to set date for new neighbor’s brunch (only 1 new neighbor so far)
b. Discussed designing a SurveyMonkey for what SPENA can offer, what its purpose is, how much do enighbors participate
i. Kathryn and Christine to work on this
c. Possible History of Stevens Park Estate event- Coombs Creek guy (Barnes), Jack with Siberian Husky as knowledgeable neighbors
d. Welcome Basket will go to renters in house on 1933 Mayflower
3. Heritage Oak Cliff
a. Grants awarded to SPENA for neighborhood block party next year (will reimburse 60% of costs up to $500, save receipts) and for sidewalk repair.
b. Fall Home Tour on 10/20- 10/21
4. Next meeting on 7/10, Carole Somers-Clark’s house

April 10, 2018

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Attendees: Kathryn Warren, President; Eric and Christine Kulstad, Co-Vice Presidents; Alisha Senour, Treasurer; Michelle Touchet, Secretary; Carol Rybarski, Social Chair; Bryon Adinoff, Greenspace Co-Rep; Carole Somers-Clark, Heritage Oak Cliff (HOC) Rep; Cheryl Freydberg, Greenspace Co-Rep; Kenda North, Past President

  1. Treasurer’s Report, Senour
    1. $8658.98 in cash
    2. Availability of a square? Will ask Michelle S.
    3. Reworked budget with new numbers
      1. Member fees are covering social expenses
      2. Other fees cut into savings
  • Need another fundraising mechanism in order to continue spending at current rate
  1. Where did current savings come from?
    1. It’s always been there? Hard to fund raise if we have so much in savings.
    2. We can do the Sidewalk project this time but won’t be able to in two years without fundraising.
  2. Thoughts about pressing neighbors to become members?
  3. Kathryn to write a nudging message for Constant Contact. Also, comment on what percentage of each street has joined.
  1. New Events signs will be printed and distributed to a new group of sign posters
  2. Flip Cause-we probably don’t have enough transactions to warrant
  1. Membership Report, Warren
    1. Welcome basket for 1905 Old Orchard, Allison and Jeff
  • Social Chair Report, Rybarski
    1. 15 Houses participating in the SPENA yard sale, April 14, 8-noon
      1. Signs for yards and neighborhood
      2. Donuts for participating homes
    2. Block Party
      1. $5/meal from The Hamburger Man-SPENA will cover the $6
        1. (Lockhart may be a source in the future)
      2. May 5, noon-4:00
  • Bounce house, tables, chairs, face painting, piñata, fire truck
  1. Good chance to have folks pay membership dues
  2. Square and Wine from Michelle S. (Senour will be absent)
  1. Beautification project—trash pickup, May 19
    1. Kathryn to sign up us for this
  2. HOC Report, Somers-Clark
    1. Davis Street Corridor Zoning
      1. Created a “look” of separate buildings
      2. Lucia-Xtra
  • Need to make our opinion known regarding 1:3 v 1:1 and 5 story buildings
  1. Keep and eye out for the email announcing the next Zoning meeting (possibly from Scott Griggs)
  1. Sidewalks: $619 is the SPENA cost
    1. 5 houses have taken advantage of this opportunity
  2. Other possibilities for grants
    1. Put in a water system in the triangle across from Annie Stevens
    2. Support another school project
  3. Greenspace Report, Adinoff & Freydberg
    1. Momentum: City Program to pay for irrigation for a green space we take “official” responsibility for (sponsor)
      1. Need to fill out application, notarize
      2. Check with John to find out what his thoughts are since he’s the one who has been doing the watering and landscaping. Carole S-C will contact him.
    2. Propose a sidewalk situated on N Oak Cliff Blvd adjacent to golf course, stop before the residences, west side of the street
      1. Scott Griggs said there was still some bond money available to pay for this
      2. In the meantime, they will put small bumps on the road delineating a pedestrian area on the street
    3. East Kessler Island-Combs Creek Trail as the location of the art piece
      1. Neighborhood-friendly
    4. Annual General Meeting, Warren
      1. May 10 at the Stevens Park Golf Course, 6:30-8:30 pm
      2. Location: On the porch, tend to audibility (HOC has a great portable mic)
      3. Purpose: speakers and advertise SPENA as a group and what we’re doing
      4. Possible Speakers: Scott Griggs, HOC, Turner House, Greenspace, NOCCUP

The next meeting will be held at the home of Eric and Christine Kulstad on June 19 @ 7:00 pm. There will not be a meeting in May.

Respectfully submitted, Michelle Touchet

January 9, 2018

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Minutes

SPENA

January 9, 2018

 

 

Attendees: Kathryn Warren, Acting President Kenda North, Past President, Communications; Bryon Adinoff, Greenspace Representative; Michelle Stellmaker, Treasurer and Acting Secretary; Ellie Hajek, Membership; Carole Somers-Clark, Heritage Oak Cliff Representative; Carol Rybarski, New Neighbor Baskets; Christine Kulstad; Michelle Touchet, Minutes

 

 

  1. Membership party
    1. Date: January 20
    2. Disseminate invitations (in person in mailboxes)
      1. Michelle-North Colorado
      2. Carol-South Colorado
  • Michelle-Old Orchard
  1. Bryon-Marydale
  2. Ellie-Marydale
  3. Kathryn-Mayflower
  • Christine-N Oak Cliff
  • Carole-Plymouth
  1. Food & Drink
    1. Social chair solicits from neighborhood businesses
    2. Invite asks for dessert/appetizer
  2. Membership Table (takes money/slides cards)
  3. 9:00 ish Kathryn to announce new incoming board members
    1. Kathryn-President
    2. Christine & Erik Kulstad–Co-VP
  • Treasurer-Michelle Stellmaker is outgoing and incoming will be Alisha Senour
    1. Paypal account
    2. Post office box
    3. 990 form-annual tax form
    4. be on the bank account and as acting secretary
  1. Carol Rybarski- Social Committee
  2. Social-Carol taking over for Cheryl (will support Carol as needed until we get a co-chair)
    1. Kathryn has a neighbor that is potentially the co-chair
    2. Block Party is the most high maintenance
  3. Board Position Elections
    1. Kenda North to send out email with “ballot” for new board members (no response = agreement/yes vote)
    2. Bryon will be leaving in June 2018
    3. Nominated Cheryl Freydberg to take his place as Greenspace liaision/contact
      1. Short written statement may be incorporated in minutes if board meeting attendance not possible
    4. New Board Meeting Time and Day
      1. Move to Second Tuesday of the month (from the third Tuesday)
      2. Discussed and agreed to this move
    5. Kathryn asked about attorney to talk to regarding insurance, Ellie to follow up with her with a name
    6. Treasurer’s Report-no report
      1. Paypal account
      2. Ellie has invoices for the Steven’s Park Elementary outdoor project with get them to Michelle Stellamaker prior to January 20, 2018.
    7. Kenda North mentioned we need to work on full disclosure with our neighbors to keep an open communication. Constant Contact and good faith should take care of this. Discussed putting more events in Constant Contact.
    8. Change membership notification to only go to Membership and President
    9. Change form to have new vs renewal of membership
    10. Greenspace Report-Golf Tournament; Art piece to be in medians, specifics to given after next meeting; piece on Kessler Pkwy to be given landscaping; $35,000 fancy clock at the golf course.
    11. Heritage Oak Cliff (Carole)-thank you notes from SP Elem event; medallion to be placed on site; Need to get pictures from this event for the SPENA FB; will scan thank you notes in to FB; January 24 @ Turner House “Oak Cliff Live” The History of Coombs Creek (jpeg of flier to Kenda for Constant Contact); to Host a gathering of Presidents and VPs from Heritage neighborhood associations (TBD)

November 14, 2017

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Location: Michelle Touchet’s House, 1909 Old Orchard Dr

Attendees: Kathryn Warren, President; Bryon Adinoff, Greenspace Representative; Carole Somers-Clark, Co-OOCCL Rep; Michelle Touchet, Secretary; Michelle Stellmaker, Treasurer; Ellie Hajek, Co-OOCCL Rep; Eric & Christine, members

  1. Financials
    1. Currently 77 members
    2. Halloween paid for
  2. Social
    1. December First Friday @ Cheryl Freydberg’s, December 1
    2. Membership Party @ Carol Rybarski’s, January 27, 2018
    3. Welcome Basket Needed-Jayson Montoya
    4. Halloween needs a new representative for 2018
      1. Bryon retiring from the position
      2. Primary job is to be contact person with DPS
  • Old Oak Cliff Conservation League (OOCCL)
    1. Home Tour VERY successful- Hope to give it to the Neighborhood Association in form of grants (in coordination with other groups)
    2. Heritage Oak Cliff grant project-Outdoor classroom at Stevens Park Elementary-Completed
  1. Conservation District Amendment Committee
    1. SPENA Board voted to continue to be a neutral source of information about the process but not to take a position on the effort.
    2. Will provide ongoing information/updates
  2. Future SPENA Board
    1. VP-needed
    2. Treasurer-lead
    3. Secretary-lead

 

The next meeting will be held Location: TBD, Date/Time: TBD February.

Respectfully submitted, Michelle Touchet