January 9, 2018

By | Uncategorized | No Comments

Minutes

SPENA

January 9, 2018

 

 

Attendees: Kathryn Warren, Acting President Kenda North, Past President, Communications; Bryon Adinoff, Greenspace Representative; Michelle Stellmaker, Treasurer and Acting Secretary; Ellie Hajek, Membership; Carole Somers-Clark, Heritage Oak Cliff Representative; Carol Rybarski, New Neighbor Baskets; Christine Kulstad; Michelle Touchet, Minutes

 

 

  1. Membership party
    1. Date: January 20
    2. Disseminate invitations (in person in mailboxes)
      1. Michelle-North Colorado
      2. Carol-South Colorado
  • Michelle-Old Orchard
  1. Bryon-Marydale
  2. Ellie-Marydale
  3. Kathryn-Mayflower
  • Christine-N Oak Cliff
  • Carole-Plymouth
  1. Food & Drink
    1. Social chair solicits from neighborhood businesses
    2. Invite asks for dessert/appetizer
  2. Membership Table (takes money/slides cards)
  3. 9:00 ish Kathryn to announce new incoming board members
    1. Kathryn-President
    2. Christine & Erik Kulstad–Co-VP
  • Treasurer-Michelle Stellmaker is outgoing and incoming will be Alisha Senour
    1. Paypal account
    2. Post office box
    3. 990 form-annual tax form
    4. be on the bank account and as acting secretary
  1. Carol Rybarski- Social Committee
  2. Social-Carol taking over for Cheryl (will support Carol as needed until we get a co-chair)
    1. Kathryn has a neighbor that is potentially the co-chair
    2. Block Party is the most high maintenance
  3. Board Position Elections
    1. Kenda North to send out email with “ballot” for new board members (no response = agreement/yes vote)
    2. Bryon will be leaving in June 2018
    3. Nominated Cheryl Freydberg to take his place as Greenspace liaision/contact
      1. Short written statement may be incorporated in minutes if board meeting attendance not possible
    4. New Board Meeting Time and Day
      1. Move to Second Tuesday of the month (from the third Tuesday)
      2. Discussed and agreed to this move
    5. Kathryn asked about attorney to talk to regarding insurance, Ellie to follow up with her with a name
    6. Treasurer’s Report-no report
      1. Paypal account
      2. Ellie has invoices for the Steven’s Park Elementary outdoor project with get them to Michelle Stellamaker prior to January 20, 2018.
    7. Kenda North mentioned we need to work on full disclosure with our neighbors to keep an open communication. Constant Contact and good faith should take care of this. Discussed putting more events in Constant Contact.
    8. Change membership notification to only go to Membership and President
    9. Change form to have new vs renewal of membership
    10. Greenspace Report-Golf Tournament; Art piece to be in medians, specifics to given after next meeting; piece on Kessler Pkwy to be given landscaping; $35,000 fancy clock at the golf course.
    11. Heritage Oak Cliff (Carole)-thank you notes from SP Elem event; medallion to be placed on site; Need to get pictures from this event for the SPENA FB; will scan thank you notes in to FB; January 24 @ Turner House “Oak Cliff Live” The History of Coombs Creek (jpeg of flier to Kenda for Constant Contact); to Host a gathering of Presidents and VPs from Heritage neighborhood associations (TBD)

November 14, 2017

By | Uncategorized | No Comments

Location: Michelle Touchet’s House, 1909 Old Orchard Dr

Attendees: Kathryn Warren, President; Bryon Adinoff, Greenspace Representative; Carole Somers-Clark, Co-OOCCL Rep; Michelle Touchet, Secretary; Michelle Stellmaker, Treasurer; Ellie Hajek, Co-OOCCL Rep; Eric & Christine, members

  1. Financials
    1. Currently 77 members
    2. Halloween paid for
  2. Social
    1. December First Friday @ Cheryl Freydberg’s, December 1
    2. Membership Party @ Carol Rybarski’s, January 27, 2018
    3. Welcome Basket Needed-Jayson Montoya
    4. Halloween needs a new representative for 2018
      1. Bryon retiring from the position
      2. Primary job is to be contact person with DPS
  • Old Oak Cliff Conservation League (OOCCL)
    1. Home Tour VERY successful- Hope to give it to the Neighborhood Association in form of grants (in coordination with other groups)
    2. Heritage Oak Cliff grant project-Outdoor classroom at Stevens Park Elementary-Completed
  1. Conservation District Amendment Committee
    1. SPENA Board voted to continue to be a neutral source of information about the process but not to take a position on the effort.
    2. Will provide ongoing information/updates
  2. Future SPENA Board
    1. VP-needed
    2. Treasurer-lead
    3. Secretary-lead

 

The next meeting will be held Location: TBD, Date/Time: TBD February.

Respectfully submitted, Michelle Touchet

September 19, 2017

By | Meeting Minutes | No Comments

Stevens Park Estates Neighborhood Association Board Meeting Minutes

19 September 2017

 

In attendance: Kathryn Warren, Cheryl Freydberg, Ellie Hajek, Carole Somers-Clark

 

  1. Social
    1. New neighbor brunch is on for October 15, 11-1, at Michelle & Craig’s home. Invitations will be going out soon (courtesy of Kenda and Ellie), and food is covered.
    2. Still no hosts for the November 3 First Friday; we will hold it at Neighborhood Cellar in the event that no one steps up.
    3. Plans for Halloween are underway
  2. Financials
    1. We will make a $500 donation to Greenspace to be given at the golf tournament on October 9
    2. Membership seems to be on an uptick, judging from people joining online
  • I-30 Underpass beautification project
  1. Kate and Gray Bouchillon, of Kessler Woods, visited us to present their idea for a beautification project. It involves getting proposals from artists to paint the pillars under the I-30 underpass. They would like it to be a welcoming, representative, artistic gateway to West Dallas and Oak Cliff. They want input from the neighborhood organizations and to keep the funding private. We would like to support the project monetarily, which will involve matching donations from anonymous donors they’ve lined up. Total estimated budget: $8-12,000.
  2. Bylaws: we revisited the indemnification clause (see below) and voted to keep it in the bylaws.
  3. Future of the SPENA board: In order to make sure we have a robust board, we decided to approach two people apiece about joining the board.

 

SECTION XII – INDEMNIFICATION

Item 1 – Indemnification

Each director, officer, former director, and former officer of SPENA (an “Indemnittee”) shall be fully indemnified, to the extent allowed by law, by SPENA against liabilities imposed upon Indemnittee and expenses and costs (including attorneys’ fees and court costs) actually and necessarily incurred by Indemnittee in connection with (a) any threatened, pending, or completed action, suit, or proceeding, whether civil, criminal, administrative, arbitrative, or investigative, (b) any appeal in such action, suit, or proceeding, and (c) any inquiry or investigation that could lead to such an action, suit, or proceeding (collectively, an “Action”) to which Indemnittee is, was, or is threatened to be made a named defendant or respondent in an Action or a party be reason of Indemnittee being, or having been, such director, officer, former director, or former officer if it is determined, in accordance with the method set forth in the Texas Non-Profit Corporation Act (the “Act”), that the Indemnittee has met the standard set forth in Section XII, Item 2. Notwithstanding the previous sentence to the contrary, no indemnification shall be allowed in cases where (a) the Indemnittee was found liable on the basis that personal benefits were improperly received, or (b) the Indemnittee was found liable to SPENA.

Item 2 – Standard

The indemnification provided in Section XII, Item 1, is allowed only if it is determined that the Indemnittee:

  1. conducted him/herself in good faith;
  2. reasonably believed:
    • in the case of conduct in the official capacity as a director, that the conduct was in the best interests of SPENA, and
    • in all other cases, that the conduct was at least not opposed to SPENA’s best interests; and
    • in the case of any criminal proceeding, that there was no reasonable cause to believe the conduct was unlawful.

Item 3 – Payment of Expenses in Advance

Reasonable expenses incurred by an Indemnittee may be paid or reimbursed by SPENA in advance of the final disposition of such an action if SPENA receives (a) a written affirmation from the Indemnittee that the standard of conduct set forth in Section XII, Item 2, has been met and (b) a written undertaking by Indemnittee to repay such amount if it is ultimately determined that those requirements were not met or that the indemnification of the Indemnittee against such expense is prohibited by law.

Item 4 – Insurance

  1. SPENA shall have power to purchase and maintain insurance on behalf of any person who is or was a director, officer, employee, or agent of the corporation or is or was serving at the request of the corporation as a director, officer, employee, agent, or similar functionary of another corporation, partnership, joint venture, trust, employee beneficiary plan or other enterprise, against any liability asserted against him/her and incurred by him/her in any such capacity, or arising out of his/her status as such, whether the corporation would have the power to indemnify him/her against such liability under the provisions of these Bylaws;
  2. In addition to the powers described in Section XII, Item 4, (a) SPENA may purchase, maintain, or enter into other arrangements on behalf of any person who is or was a director, officer, or trustee of SPENA against any liability asserted against him/her and incurred by him/her in such capacity or arising out of his/her status as such a person, whether or not SPENA would have the power to indemnify him/her against that liability under these Bylaws. If the other arrangement is with a person or entity that is not regularly engaged in the business of providing insurance coverage, the arrangement may provide for payment of a liability with respect to which SPENA would not have the power to indemnify a person only if coverage for the liability has been approved by SPENA’s members; without limiting the power of SPENA to procure or maintain any kind of other arrangement, SPENA for the benefit of persons described in this Section may:
  • create a trust fund;
  • establish any form of self-insurance;
  • secure its indemnity obligation by grant of a security interest or other lien on the assets of SPENA; or
  • establish a letter of credit, guaranty, or surety arrangement.
  1. The insurance may be procured or maintained with an insurer, or the other arrangement may be procured, maintained, or established within SPENA or with any insurer or other person considered appropriate by the Board of Directors, regardless of whether all or part of the stock or other securities of the insurer or other person are owned in whole or part by SPENA. In the absence of fraud, the judgment of the Board of Directors as to the terms and conditions of the insurance or other arrangement and the indemnity of the insurer or other person participating in an arrangement is conclusive, and the insurance or arrangement is not voidable and does not subject the directors approving the insurance or arrangement to liability, on any ground, regardless of whether directors participating in the approval are beneficiaries of the insurance or arrangement.

Item 5 – Severability

If any part or portion of this Section XII shall be judicially determined to be invalid or unenforceable, such determination shall not in any way affect the remaining portions of this Section, but the same shall be divisible, and the remainder shall continue in full force and effect. It is SPENA’s intent to provide those persons entitled to indemnification to the fullest extent allowed by law. To the extent that these Bylaws conflict with the Act, the Act shall control.

March 21, 2017

By | Meeting Minutes | No Comments

Location: Julie Helwig’s House

Attendees: Julie Helwig, President; Kenda North, Past President; Cheryl Freydberg, Social; Ellie Hajek, Membership & OOCCL; Wilson Meador, NOCCUP Representative, Michelle Stellmaker, Acting Secretary & Treasurer; Michelle Touchet, Non-acting Secretary

Absent: Kathryn Warren, Vice President; Bryon, Greenspace Representative; Carole Somers-Clark, OOCCL Representative

I. Financials

  • Currently 41 members
  • Need to continue to work on savings account access
  • Current balance: checking: $3,262.86; savings: $5,007.67

II. Social

  • Sat April 1 – Garage sale—SPENA to provide signs only due to low responses for participation (i.e. no print advertising)

o   Currently only 3 addresses have committed

  • Sat April 8 – Crawfish Boil NOTE: first Saturday this month

o   Crawfish boil @ JC and Rhea’s (corner of Old Orchard and North Oak Cliff Blvd)

o   BYOB

o   5:00 pm

  • Sun April 16 – Easter Egg Hunt
  • Sat April 22 – It’s My Park Day

o   City to provide dog waste bags, trash bags, maybe pincer picker-uppers

o   Bring your gloves!

o    Inviting West Kessler to both teh Easter Egg Hunt and It’s My Park Day due to proximity—and they are helping to pay for the water fountain that should be installed soon

  • Fri May 5 – First Friday (as yet to be confirmed)
  • Sat May 13 – Block Party

o   Annie Stevens Park

o   Lucky Pierres confirmed to perform

o   The Hamburger Man will be providing meals for $5/person (SPENA to pick up the overage)

o   Need tables, chairs, bounce house vendor

*ABC Party

*Todo Para tu Pachanga

o   Beverages

*Michelle to bring some wine and beer

*Julie to bring non-alcoholic (water/lemonade)

o   Other features

*Face painting

*Fire truck

*Dallas City Hall on the Go Van

III.    Old Oak Cliff Symposium Take-Aways (Julie attended)

o   STP-Same ten people—we need to implement a strategy to draw more of our neighbors into active participation (step by step)

*Personally invite neighbors to events

*Walk new neighbors to events

*The use of block captains was tabled. This has been tried in the past with little success

*Refer to the $40/household as a donation to SPENA (rather than dues). This is a tax deductible expense

o   Will work on a grant from the OOCCL, Kathryn & Ellie

*Beneficiary: Stevens Park Elementary

*Principal to provide SPENA with a wish list by Friday, 3/31/17

o   New OOCCL Representative: Carole Somers-Clark (Yay, Carole!!)

IV. By-laws

o   Michelle converted them from PDF to Word

o   Still needs some cleaning up

o   Once this is done, we will need to review and revise

 

The next meeting will be held at the Stevens Park Golf Course Clubhouse on Tuesday, April 18 at 7:00 pm.

Respectfully submitted,

Michelle Touchet

February 23, 2017

By | Meeting Minutes | No Comments
   

SPENA Board Meeting

Meeting Minutes

February 23, 2017

 

 

Board Members Present Julie Helwig, President; Kathryn Warren, Vice President; Michelle Stellmaker, Acting Secretary; Kenda North, Past President; Cheryl Freydberg, Social; Ellie Hajek, Membership & OOCCL; Bryon Adinoff, North Oak Cliff Greenspace; Michelle Touchet

 

Action Items Summary:

Action Responsible Due Date
Financials: Increase paid memberships via directory distribution all ongoing
Financials: Tweak membership application Ellie before March 6
Financials: Ask Green Space about water fountains Bryon next Green Space mtg
Financials: Ask city about fountains Ellie ASAP
Directory: Print out 250 membership applications Michelle March 6
Social: Place signs RE: neighborhood event Kenda March 2
Social:  Provide Cheese and Chutney platter Cheryl, Kenda March 3 (FF)
Social: Ask Mike & Saul if they can host another month Cheryl By March 21
By-Laws: Create draft version of current by-laws Julie March 21

 

Opening:  The meeting was called to order at 7:00 pm.  Michelle Stellmaker will be acting as the Secretary for this Board meeting. The meeting was conducted in-person at the Helwig residence, 1826 Marydale.

 

Financials: (Michelle S.)

  • Brian VanderMolen has been taken off the SPENA Savings Account.
  • Michelle Stellmaker will be responsible for going to the bank to conduct business.
  • Membership-currently at 37 paid memberships; lower than this point last year; membership party was lightly attended this year
  • Confirmed sidewalk and pet waste stations reimbursement from OOCCL (Grant)
  • Still no word on the status of the water fountains
  • Will provide membership applications (half-sheet format) with delivered directories
  • Action Item: Ellie will tweak the membership application
  • Action Item: Increase paid memberships (via directory distribution)
  • Action Item: Bryan will ask about water fountains at next Green Space meeting
  • Action Item: Ellie will ask the city about water fountains

 

Directory:      

  • 24 of the directories have been printed; the rest of the directories will be printed by Monday (2.27)
  • Cheryl will be out of town, so we’ll distribute the directories the week of March 6
  • Volunteers to deliver: Pittengers (Old Orchard); Nicholsons; Rybarski
  • Action Item: Michelle to print out 250 membership applications to go with the directory distribution

 

Dash for the Beads: (Julie)

  • Need volunteers to staff our water station at the corner of Colorado and Plymouth
  • Dash will provide Gatorade; Rob Lee will provide tables; Michelle Touchet will provide large igloo beverage dispenser

 

Social: (Cheryl)

  • First Fridays are experiencing lower attendance (may be due to new families with young children?)
  • Focusing on more ‘family’ events to include more neighbors
  • March First Friday (March 3); Host: Meredith Petree (Marydale)
  • April Events

o       Garage sale-promote via Facebook, Constant Contact; remind individuals they must be permitted (free online application: https://dallascityhall.com/departments/codecompliance/garagesale/DCH%20documents/garageSale_application.pdf)

o       Corner Crawl-JC & Rhea Allen and Melissa & Tom Jordan and other house?; details TBD

o       Easter Egg Hunt (Toddler Park, April 16, 9:00); Kathryn to coordinate candy and eggs (donations accepted at 2037 Mayflower)

o       It’s My Park Day April 22

  • May Events

o       Block Party (Date pending)

▪        Lucky Pierres to perform (Pittengers, Old Orchard)

▪        Hire Mr. Hamburger at $11 per person (all inclusive – burgers, condiments, sides)

▪        SPENA to cover $6, Neighbor to pay $5 per person (Still to be confirmed)

▪        Possibly ask a select group to bring desserts

▪        Mike and Saul have volunteered to host First Friday in May,

  • Action Item: Place signs RE: neighborhood event week of Feb 27
  • Action Item: Cheryl and Kenda to provide Cheese and Chutney platter for First Friday. Michelle S, Ellie and Julie will chip in something as well.

 

By-Laws (Julie)

  • Need an electronic ‘working document’ of current by-laws so we can rearrange/edit
  • Action Item: Julie to working on Draft version of current by-laws. Michelle offered to see if PDF can be converted.

 

OOCL Rep: (Ellie)

  • Need to recruit a SPENA neighbor to join OOCCL to report and vote SPENA’s interests
  • Position is manageable, clearly defined
  • OOCCL is a well-established organization with many participating interested parties

 

Conservation District Update (Kenda and Michelle)

  • Petitions have been acquired for each homeowner/household
  • 53% of listed owners must sign their purple petition forms in order to move forward with any discussions with The City
  • Purple petition forms were discussed with and given to present board members

New Topics:

  • OOCCL grant application for this year (Ellie); potential partners include: Stevens Park Elem, Kahn Elem, or Lida Hooe Elem; additional partner would help leverage money and make bigger contribution to the community
  • Green Space (Bryon)- Will a donation to this group be on the budget again this year? Answer: Depends on the number of paid members we get; If so, we will give donation during the Green Space Golf Tournament (SPENA sponsor flag on the course)

 

Closing:   The meeting was adjourned at 8:45 pm

 

Next Meeting:  Tuesday, March 21, 7:00 pm

 

 

January 17, 2017

By | Meeting Minutes | No Comments

January 17, 2017

SPENA Board Meeting Minutes

Location: Helwig House – 1826 Marydale

Attendees:          Kenda North, Past President

                              Julie Helwig, President

                              Kathryn Warren, Vice President

                              Michelle Stellmaker, Secretary

                              Ellie Hajek, OOCCL Rep & Membership

                              Bryon Adinoff, Greenspace

       I.          Financials

a.      Sidewalk reimbursements – Ellie said Michelle’s spreadsheet is sufficient. Michelle will send to OOCCL.

b.      Savings account access – Still pending

c.      Milner Family donation – $200 from SPENA to Fundme page approved.  Michelle will go online & pay.  We will have a bowl for additional donations at the Membership Party.

d.      Nothing on the water fountain front.

      II.          Logo

a.      Facebook – Logo changed

b.      Website – Logo changed. Background changed to white as JH didn’t like the orange. The website still needs work but much better.

    III.          Membership Party

a.      Invitations door to door – People have their street assignments

b.      Square payment ability will be at the party – Kenda will mention in Constant Contact

c.      Website payment encouragement – Kenda will mention in Constant Contact

d.      Food – Desserts or apps will be contributed from the Board as well as neighbors. Ellie thought Cheryl had secured food donations from Bolsa Mercado. JH will confirm with Cheryl.  

1.      Nametags – Julie

2.      Wine & Beer – Michelle

3.      Nominating Committee announcement at the party – Wilson will present the Board

4.      Membership Table – Sign -up sheet complete.

5.      Bartender duties? Cheryl do we need a bartender/have a bartender?

6.      First Friday sign-up sheet

7.      Signature drink?

    IV.          Spam

a.      Sent a note to Dreamhost – they do not see that we got hacked. Ged was the only one with this concern. The rest of the Board does not believe they are getting spam.

b.      JH can’t figure out how to log in to webmail. JH will figure out at some point. Not urgent.

     V.          Directory

a.      Kenda is plugging away

b.      Directory will be passed out door to door.  We are not giving them out at the party.

 

Next Board meeting Tuesday Feb 21st.

 

 

November 22, 2016

By | Meeting Minutes | No Comments

Meeting location:         Helwig Residence

Attendees:                       

Julie Helwig, President & Social Media

Michelle Stellmaker, Treasurer

Ellie Hajek, Membership & OOCCL Rep

Valerie Penn, Secretary

Chad West, 2017 Dash for Beads

  1. 2017 Dash for the Beads

8th Annual Good Space Dash for the Beads will be Feb 25th.  This year a 10K will be included with the 5K and 1 Mile walk.  100% charitable – proceeds go to local schools focused on health and wellness.  Volunteers are encouraged and welcome as well.

Sign up in at www.dashforthebeads.org.

  1. Financials

Current financials has ~$5k in savings and ~$800 in checking.  Need to access savings account because the account is considered inactive.  Bank requiring in person changes.

  1. Directory Fundraising

Will deliver the directories out.  Additional ads welcome.  Michelle can translate data to Excel.  .

  1. Social

December First Friday – Carol and Joe R at 1935 Colorado

  1. New Neighbor participation

There will be openings on the Board and want to assign a nominating committee to move forward on communicating and gathering names for new Board.

  1. Sidewalks

Need to identify sidewalk to replace as part of the process to finish out our grant.

 

Next Board Meeting – Tuesday Dec 20th

  • Review Bylaws